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9/29/2009 1:56:14 PM
Excel 2007 Copy & Paste Link
By Richard Rost   Richard Rost on Facebook Richard Rost on Twitter Richard Rost on Google Plus Richard Rost on LinkedIn Email Richard Rost

 
Q: I used to be able to copy and paste links between two spreadsheets in Excel. I would open up one file, select a range, and then Edit > Copy > Paste Link in the second file and Excel would make a link between them. This was also great in the middle of a function (like VLOOKUP) to be able to copy ranges. Now, this doesn't seem to work in Excel 2007. What can I do? >Kyle

A: Kyle, this feature still works, but Microsoft changed the implementation a little. If you just open two Excel workbooks you can't easily copy and paste links between them anymore. Why? I don't know.

You have to open the workbooks in the same "workspace" now. Here's how to do it: create your two files and save them.

Now, with FILE1 open, click on Office > Open and open up FILE2 so they're both in the same workspace (instance of Excel). Now click on View > Arrange All to get them both on the screen at the same time (I prefer Vertical, that's just me).

Now you'll find you can copy and paste links and ranges (even your VLOOKUP trick) between the two windows.

I know… confusing. It threw me for a loop too the first time.

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Keywords: excel tips paste link
Post Reply

Excel 2007 Copy Paste Link Comment from Rasheed @ 12/16/2014
I cannot paste link graph from one excel work sheet to another within the same work book. While clicking the paste special, the paste link is greyed. Can anyone help unravel this?


Reply from Alex Hedley:

Is the other worksheet protected?
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Excel 2007 Copy and Paste Link Comment from XLman @ 7/15/2010
I had the same problem until I noticed that I had accidently selected multiple sheets in the source workbook. When I changed to select only 1 sheet in both source and destination the problem was solved.
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Excel Paste Link Greyed Out Comment from Mongo @ 5/27/2010
I found out that removing the "formatting as table" from the source sheet allowed the past link to proceed....
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Paste Link greyed out Comment from Richard Rost @ 11/11/2009
Clyde, I'm not sure what to tell you. I just tested it AGAIN and it worked perfectly fine for me. I don't know what the problem might be on your system. Make sure you have the latest service packs installed. Make sure File1 and File2 are both SAVED before you try pasting a link.

Can anyone else think of anything?
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Paste Link greyed out Comment from Clyde Byrne @ 11/9/2009
Thanks, Richard.  I am trying to paste a link between two workbooks as follows:

1) Open Excell 2007
2) Open File 1
3) Open File 2
4) Select & copy cell in File 1
5) Select destination cell in File 2 and do a "Paste Special"
6) On the "Paste Special" popup, the "Paste Link" option is greyed out.  No matter what I do, the "Paste Link" action is not available.

Thanks for any help.
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Excel 2007 Paste Link Comment from Richard Rost @ 11/6/2009
Clyde, I've tried this method several times and have never had a problem. Why don't you tell me EXACTLY what you've done.
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Excel 2007 Paste Link Comment from Clyde Byrne @ 11/4/2009
I tried the fix recommended, and still cannot paste a link between two Excel 2007 workbooks.  This is a major issue!  Does anyone have a solution?
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