Watching with interest...

I have a few related tasks on my "to-do-list". I've been reviewing Access Developer 39 and Export to Word but any time I can soak up additional insights from others' posts is a treat.

Have you tried anything with the macro recorder first, outside of Access just to see what's possible?

Have you tried creating a Word object in Access VBA and opening an existing file?

The layout of the Word document will dictate what strategy to use.  Is it in a columnar format, with labels in one column and fields in another, with both columns neatly placed next to one another?  Or are the labels and fields placed in random locations?  Are tables used in the Word doc?  If everything is placed randomly, but a field value is always preceded with its label (name always preceded by "Allocated to", like you said), that you can add a new line right before every label, which can be done with the VBA function Replace().  E.g. s = Replace(s, "Allocated to", vbCrLf & "Allocated to")

Then, randomly placed text like this:

Name:  John Doe    Age:  M    Address:  100 Any Town, CT 98765   Married: Y
Employer:  Any Company, Ltd.   Employee Address: 200 Any Town, CT 98765  

will become this:

Name:  John Doe
Age:  M
Address:  100 Any Town, CT 98765
Married: Y
Employer:  Any Company, Ltd.
Employee Address: 200 Any Town, CT 98765

Then it will become much easier to extract info from it.  You may even be able to import this directly to an Access table, then read each line of the table and extract the info.

Watching with interest...

To ChatGPT: take the text from this document and extract the following fields...

LOL

Kevin has the right strategy. Layout the text of the Word document in as "data friendly" of a format as possible. This will help you import it. You can then read it in line by line and check the first X characters of each line for things like "First Name:" or "Address:" and put them in the appropriate fields.

Save the Word document as text, and then at that point it just becomes basic file I/O.

Thanks for your ideas, guys. I will have a play and see what I come up with.
Just to be clear, the document arrives in a fixed format where items are on separate lines of a label followed by data. This is not a Word table.
My responses must be returned in the same layout.
For supplying the response, I was hoping to issue Word instructions to locate a label, move the text cursor after the label then insert text.
Anyway, thank you all for taking the time to help me with this.
I will report back with my solution when I have cracked it.

Yeah, it's basically save it as a text file and then if you could figure out what the structure is, you're going to read it in line-by-line and just look at the beginning of each line for the field name.

If Len(S,5) = "Name:" then NameField=Trim(Right(S,Len(S)-5))

Loop thru all the lines, and you've got it.