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Multi addresses
Harry Mullin 
   
11 years ago
To handle: "such as Home, Business, Trading, Bankers etc" which can change over time I create two tables XCatT and XUpT.
Create a category in XCatT "Address Type" and link it to a foreign key (FK) in XUpT. Then enter the various address types as records in XUpT.
Apart from the Primary Key and FK, I have the following fields in XUpT: ShowName (for the longest form of the look up name), ShortName, SoOr (integer for entering a sort order), and DtOu (for an inactive date).
The Row Source for the combo box would be:
SELECT XUpID, ShowName FROM XUpT WHERE DtOu Is Null AND XCatID = {the XCatID FK} ORDER BY SoOr
BTW, I tend to use a LEFT join to XUpT in the Form Query so I  can display ShowName (making sure Edit is false). Then I minimize the combo box to just the dropdown arrow and place it to the right of ShowName. Set ListWidth option wide enough to accommodate the field (note: this is NOT the Width option). This way, historical records still display the ShowName even when the particular XUpT record is made inactive with a date in the DtOu field.

I don't recall where I learned this - may well have been here ;). It has proved useful over the years.


Reply from Alex Hedley:

Thanks Harry

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