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Hidden Contact Reports
Dorian Baumann 
    
4 years ago
Hello dear community,

I've set up database to manage costumers and contacts in different tables. That's working great. Also, each contact in the contact table has a relation to a certain employee, picked from an employee table. Everything is fine so far.

However, I do not want the employees to see each others activities/contacts, when they open the database on their computer. Their data should be kept hidden from each other.

What is a simple and clever solution to hide specific information/entries in a table from certain users?

Is it possible to hand out to each employee a copy of the database and generate a further database to the supervisor, presenting the merged data of the employee databases? Will there be an issue, if imported tables are all equally named?

Otherwise, I might have to link every entry in each table to a specific employee?

I hope there is an easy trick to do this. Thank you very much and have a great day.

Greetings from Germany =)
Adam Schwanz  @Reply  
           
4 years ago
You can use Access Security Seminar to setup logins. Then you know who the user is and you can change the way forms act with that information. For instance you could say if user is user 1 then change the record source of the form to only show records under a certain criteria, whatever you want to set there. If user is user2 and a supervisor open the whole thing up. Lots of stuff you can do with it, its one of my favorite courses ;)

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