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Many Many Many Relationships
Gary James 
      
3 years ago
Professor Rost,

I studied your videos on Many to Many relationships and I understand how those relationships work in an Access database.   My problem is, Im creating a Landscapers database that needs to have Many - Many to Many Relationships, and Im at a loss to know where to start.

My database contains a table of Persons with types for Customers, Employees, Vendors, and Subcontractors; It also has tables for Assets, Supplies, and Consumables.   The issue Im having is I need to create Work Orders.  And each Work Order must contain references to multiple Employees (and possibly subcontractors), multiple Assets (like mowers, trucks, backpack blowers, etc.), multiple Supplies (like grass seed, fertilizer, mulch, etc.). and multiple consumables (like oils, grease, gasoline, diesel fuel, etc.).   The database must allow the operator to schedule multiple Work Orders by selecting multiple records from each of these other tables.   And once selected to a specific Work Order those records (people, assets, supplies and consumables) become unavailable for use in other Work Orders that would clash on the same scheduled days.

Creating the initial multiple, many to many table relationships is where Im getting stuck.   Any help is greatly appreciated.

Gay James
Scott Axton  @Reply  
        
3 years ago

Check out the Access Work Order Seminar.

Break out the yellow pad or / and Excel spread sheet and identify your tables and fields like in the series Association 1 and up.

It's good to have an idea of where you are going and what you need but don't get bogged down trying to do the whole thing at once.  Chunk it up and work on mini projects that all add together for the overall big picture.

See this post:  To start or not to start
Lots of good advice there.

I tell a story - long but I'll paraphrase it:

There was and old hunter in Africa that was teaching the newest young hunter of the tribe how to hunt meat to feed the village.
One day they happened on a herd of elephants and began to stalk them. Incredulously the young hunter stopped
the old man and said, "What are you doing?  How will we ever eat an elephant?"
The wise old hunter stopped and pulled back his tunic revealing a knife and fork sewed into its liner. Then he quietly responded, "One bite at a time son.  One bite at a time."
Richard Rost  @Reply  
           
3 years ago
Before pulling your hair out trying to figure out all of those relationships watch a couple more videos having to deal with many to many relationships. The light bulb usually turns on after you've seen something a couple of different times. I just did a new video yesterday in fact that has to do with many to many relationships. Multiple YN

Also it sounds to me that your assets, supplies, and consumables, can all be stored in an items table and then just designate which type of item they are instead of making tables for all of those things. And as far as marking them unavailable that's just a matter of having an event where you set a value on the items record indicating it's no longer available. See Manage Rental Inventory.

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