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merging records into one
James Elledge 
  
2 years ago
Hi, I have a customer that wants me to created a directory based on their database they have in Excel.  In that database each row/record has a member's information.  Each family is designated with a Household Group ID Number, So Dad, Mom, Children all have the smae HG Id number, but they are all on their own row/record in the spreadsheet.  I need to import this data into word and have the Last Name of the family, then the Head of household, Spouse, and children be one listing in the directory. The way it is currently if I use "Last Name", "First Name", "Address", etc, each family member would repeat that information as a different entry, so I need to combine the Spouse's and the children's records into the Head of Household's record.  Does Access have a way to do this or do I just have to do it manually?  Any help is greatly appreciated.
James Elledge OP  @Reply  
  
2 years ago

Sami Shamma  @Reply  
             
2 years ago
Hi James,

What is your level of expertise in Access? I see you only have Access Beginner 1. This is very doable in access. you don't even need Word to generate the directory. It can all be done in access.
James Elledge OP  @Reply  
  
2 years ago
I use to teach Access about 24+ years ago, so its been so long I basically am a beginner.  I was mainly trying to get a quick solution to create a table based on what my customer provided me.  If you have a solution and can give me an idea of how to get a table the way I need it, I can probably figure out.  I appreciate the reply and any help.
Richard Rost  @Reply  
          
2 years ago
This can be a little tricky and will probably involve some recordset work. You got this, Sami? If not, it might make a cool TechHelp video.
Sami Shamma  @Reply  
             
2 years ago
Definitely TechHelp
Richard Rost  @Reply  
          
2 years ago
OK, I'll add it to the list. Could be a little while though. My plate is very full. I've got something very similar someone sent in to me a while back.
Joe Holland  @Reply  
      
2 years ago
Can't you just link to the Excel sheet in Access and make a report (in Access) that groups on HGID? Watch sorting and grouping here: https://599cd.com/blog/display-article.asp?ID=2237
John Davy  @Reply  
         
2 years ago
Why is there a record without a household grouping ID?

John

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