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EstimateProFirma InvoiceTax Invoice
Monica Visser 
    
2 years ago
Hi there, I'm stumped! I would like to hear ideas or if you have encountered something like this: what would be the best and most straightforward structure/method for the following two functions in my database: 1) having a Cost Estimate that can convert to a ProForma invoice that can convert to a Tax Invoice using an Order + Order Details table as the source, PLUS: the structure must include the capability of choosing or assigning either of two currencies, ZAR or USD. I have set up a Products table with a field for ZAR prices and a field fir USD prices. Any ideas please.Thanks
Jeffrey Kraft  @Reply  
       
2 years ago
Access Level 8 Lesson 4 touches on Sales tax. Likely doesn't apply to your situation, but maybe it does.  I think if it was me, I'd concentrate one currency first. Get everything to work and then tackle/convert the other one.
Joe Holland  @Reply  
      
2 years ago
I handle #1 with a combobox. I use the same form and simply change the combobox value to match the situation. If someone asks for a quote, I prepare the invoice form and change the combo box value on the form to QUOTE. If they place the order, I simply open the invoice form and change the combo box value to INVOICE. The combo box also feeds the report so whatever is chosen on the form shows on the report. Your combobox will have 3 options: Cost Estimate, ProForma Invoice, Tax Invoice.

#2 can be an If Then or IIF statement in the underlying orders detail query (or in vba) for choosing prices based on a currency value in the customer file or on the invoice form.
Kevin Yip  @Reply  
     
2 years ago
Those are important legal documents that may have complex layouts and important legal fine prints.  You either have to manually recreate all of that detail in the Access report designer, or scan an actual blank document as a picture and use it as the background for the report, then add fields to it.  I believe Richard has a video on this very practice, but I don't remember where or when or what it's called.
Kevin Robertson  @Reply  
           
2 years ago

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