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Zoom By Richard Rost 
4 years ago
Zoom Dialog Box. Make Text Larger, Easier to Read In this video, I'll show you how to use the Zoom dialog box to make your text fields easier to read in Microsoft Access. Courtney from Quincy, Massachusetts (a Platinum Member) asks: A couple of users in my office have asked if I can make the text in a couple of the fields on my forms larger for them, however, I want to be able to see as much information on the screen as possible when viewing the record. Is there a way to just zoom in to that field when it's being edited? MembersMembers will learn how to make specific fields larger when you click on them (or tab to them) and then shrink again when you move off of them. This will allow you to dynamically resize the fields on your forms.
Silver Members and up get access to view Extended Cut videos, when available. Gold Members can download the files from class plus get access to the Code Vault. If you're not a member, Join Today!
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Keywordsmicrosoft access, ms access, ms access tutorial, #msaccess, #microsoftaccess, #help, #howto, #tutorial, #learn, #lesson, #training, #database, microsoft access zoom form view, shift F2, zoom box, Use the zoom box, How do you open the Zoom dialog box in access, What is a zoom box in access, How do I change the zoom in Microsoft Access, On Got Focus, On Lost Focus, GotFocus, LostFocus, TempVars, FontSize, FontBold, Height, SelStart
IntroIn this video, I will show you how to make text easier to read in Microsoft Access by using the Zoom dialog box. You will learn how to quickly enlarge and edit the contents of fields on your forms, tables, or queries without permanently changing the font size or layout. I will demonstrate how to activate the Zoom box with a simple keyboard shortcut and explain where it can be used in Access.TranscriptWelcome to another TechHelp video brought to you by AccessLearningZone.com. I am your instructor, Richard Rost.In today's video, I'm going to show you how to make text larger and easier to read with the Zoom dialog box in Microsoft Access. Today's question comes from Courtney in Quincy, Massachusetts, one of my platinum members. Courtney says a couple of users in my office have asked if I can make the text in a couple of the fields on my forms larger for them. However, I want to be able to see as much information on the screen as possible when viewing the record. Is there a way to just zoom into that field when it's being edited? Yes, Courtney, there are a couple of things you can do. The first thing is to use the Zoom box and it's really easy. Let me show you how. So here I am in my TechHelp free template. This is the free database you can download from my website. If you want a copy, you'll find a link in the links section down below in the description below the video. But you can do this with any database that you want. So I have my customer form and let's say you have a whole bunch of notes in the notes box. You have a ton of stuff in here. Now, I want to be able to see as much as possible. I don't want to jack up the font in just this box all the time because I want to be able to see a lot of stuff. But I know some people have poor eyesight. I'm included, unless I have my big thick glasses on. I can't read anything. So if you want to zoom in to just this field, or any field, click on it. Press Shift+F2 on your keyboard. That opens up this Zoom dialog box. I use this all the time in my classes because when I'm typing something in, like a calculation or whatever in a query, and it's really tiny, I want you to be able to see that in the video without me having to zoom the video itself. That's a pain. But this opens it up nicely. You can go into a query. Let's go into a query here. This customer last first, for example, in Design View. This is kind of hard to read down here. But if I click on that and hit Shift+F2, it zooms in nice and big. You can make this window bigger so you can see it more clearly. You can change the font. Here is the font dialog box. Change the font down here. You can bold it, you can make it larger like that. Now it's really easy to read. You can resize this box, put it wherever you want. Hit OK and it puts that text back into that box. It changes, yes, sure. Back into your form. Click here, Shift+F2, and it zooms in. Now everybody can read that. I'm going to turn that bold off. I don't like the bold. Let's go back to regular. There we go, much better. That's it. That's the Zoom dialog box. You just have to remember Shift+F2. Teach your people Shift+F2. It's simple enough. This works pretty much everywhere. It works in tables, it works in queries, it works in forms, but it doesn't work in reports. You can't look at a field in a report. Now if you want to learn more, in the extended cut for the members, I'm going to show you how you can zoom in on that box and actually change its size, make it bigger right on the form. We could change the font size, the boldness of it, and we could change the background color using something called the On Got Focus and On Lost Focus events. So in the database here, if I click on the customer form and if I click on this field, watch what happens. Boom. See that? And as you're typing, as you're tabbing over to it, there it goes. It blows up in size. That's kind of neat. Let's cover that in the extended cut for the members. It requires a little bit of VBA, a couple of lines of code, not much. As a reminder, Silver members and up get access to all of my extended cut videos, and there are over 200 of them now. Gold members can download the database. How do you become a member? Click on the Join button below the video. After you click the Join button, you'll see a list of all the different membership levels that are available, each with its own special perks. Silver members and up will get access to all of my extended cut TechHelp videos, one free beginner class each month, and more. Gold members get access to download all of the sample databases that I build in my TechHelp videos, plus my code vault where I keep tons of different functions that I use. You'll also get a higher priority if you decide to submit any TechHelp questions to me, and you'll get one free expert class each month after you've finished the beginner series. Platinum members get all the previous perks, plus even higher priority for TechHelp questions, access to all of my full beginner courses for every subject, and one free developer class each month after you've finished the expert classes. These are the full length courses found on my website, not just for Access. I also teach Word, Excel, Visual Basic, and lots more. You can now become a Diamond sponsor and have your name or company name listed on a sponsors page that will be shown in each video as long as you're a sponsor. You'll get a shout out in the video and a link to your website or product in the text below the video and on my website. But don't worry, these free TechHelp videos are going to keep coming. As long as you keep watching them, I'll keep making more, and they'll always be free. QuizQ1. What is the primary function of the Zoom dialog box in Microsoft Access?A. To temporarily make the text in a selected field larger and easier to read B. To change the background color of a form C. To permanently increase the font size in all database fields D. To print the current record Q2. How can you open the Zoom dialog box when editing a field in Access? A. Press Ctrl+Z B. Press Shift+F2 C. Double-click outside the field D. Right-click and select Zoom from the context menu Q3. Which locations in Microsoft Access does the Zoom dialog box work? A. Forms, queries, and reports B. Only on forms and reports C. Tables, forms, and queries D. Only in forms Q4. Which shortcut do you need to teach your team for easy access to the Zoom dialog box? A. Alt+F4 B. Ctrl+F2 C. Shift+F2 D. Shift+Enter Q5. What can you do within the Zoom dialog box besides viewing larger text? A. Change font style, size, and boldness B. Edit database properties C. Split the field into two D. Resize entire database window Q6. What happens when you click OK in the Zoom dialog box after editing? A. Text is copied to the next record B. The edited text replaces the original text in the field C. The dialog box stays open D. The font setting remains changed for all users Q7. Which of the following is not possible using the Zoom dialog box? A. Changing the text font and size temporarily B. Zooming a field in a report C. Zooming a field in a table D. Resizing the Zoom window Q8. According to the video, what is covered in the members-only extended cut? A. How to do SQL coding B. How to zoom and change box size dynamically using VBA C. How to create new tables D. How to secure your database with a password Q9. What level of membership allows you to download all of the sample databases? A. Silver B. Free C. Gold D. Platinum only Q10. What is one perk available to Platinum members that is NOT available to Gold members? A. Access to my code vault B. One free developer class each month after expert classes C. Access to download TechHelp databases D. Access to all TechHelp extended cut videos Answers: 1-A; 2-B; 3-C; 4-C; 5-A; 6-B; 7-B; 8-B; 9-C; 10-B DISCLAIMER: Quiz questions are AI generated. If you find any that are wrong, don't make sense, or aren't related to the video topic at hand, then please post a comment and let me know. Thanks. SummaryToday's video from Access Learning Zone will show you how to make text larger and easier to read using the Zoom dialog box in Microsoft Access.This question came from a member who mentioned that some of their users were having difficulty reading certain fields on Access forms, and they wanted a solution that did not require permanently increasing the font size on the entire form. The goal was to display as much information on the screen as possible but still give users an easy way to temporarily zoom in on individual fields while editing. To address this, I demonstrate how to use the Zoom feature built into Access. Within any database, such as the free TechHelp template you can find on my website, this technique is available. For example, if you have a form containing a notes field that holds a lot of text, you may not want to increase the font size for everyone, since it would limit how much you can see at once. However, for those with vision difficulties, myself included without my glasses, you can simply focus on that field and press Shift+F2. This command opens the Zoom dialog box, allowing you to see the field contents in a much larger, resizable window. I often use this feature during my classes when I am writing long calculations or expressions, especially in queries, where the default text is quite small. The Zoom dialog box not only enlarges the view but also lets you adjust the font, make the text bold, or increase its size further. The window is resizable and movable, and when you finish editing, pressing OK places the text right back into the field you were working on. Remembering Shift+F2 is all it takes. Show this shortcut to your staff and they will be able to easily focus on any field content without affecting the layout for other users. This feature works across forms, tables, and queries in Access, but it is not available when viewing reports. For those interested in customizing the experience even further, in today's Extended Cut for members, I explain how you can automatically resize and restyle a field when it receives focus on a form. For instance, when the user clicks into a specific field, the control can automatically become larger, change its font properties, or adjust its background color using the On Got Focus and On Lost Focus events in VBA. I demonstrate this in the database by showing how the field expands as you tab into it, and then returns to its original state when you leave. This enhancement requires a small amount of VBA code and can be very helpful in making forms more readable and user friendly. As a reminder, Silver members and up receive access to all of my extended cut videos, which now number over 200. Gold members can download the sample databases I use in these tutorials, gain access to my code vault, and enjoy higher priority for TechHelp questions. Platinum membership includes all these benefits plus access to full-length courses on Access and other topics like Word, Excel, and Visual Basic, along with top priority for support questions. Although there are additional sponsorship opportunities, the TechHelp video lessons will always remain free and available on my site as long as you keep watching. You can find a complete video tutorial with step-by-step instructions on everything discussed here on my website at the link below. Live long and prosper, my friends. Topic ListUsing the Zoom dialog box in Microsoft AccessActivating the Zoom dialog with Shift+F2 Editing text fields with the Zoom box in forms Changing font and text size in the Zoom dialog Resizing the Zoom dialog window Using the Zoom dialog in queries and tables Limitations of the Zoom dialog in reports |
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| Keywords: TechHelp Access zoom form view, shift F2, zoom box, Use the zoom box, How do you open the Zoom dialog box in access, What is a zoom box in access, On Got Focus, On Lost Focus, GotFocus, LostFocus, TempVars, FontSize, FontBold, Height, SelStart PermaLink Zoom in Microsoft Access |
